VIRTUAL ASSISTANT SERVICES

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 Constant reviewing of calendar items for correctness and time efficiency

 Identifying and resolving calendar conflicts

 Reconfirming meetings/calls/appointments

 Sole gatekeeper and gateway to calendar

 Keeping executive apprised of all calendar additions/changes/deletions

 Reviewing calendar to find potential dates

 Building and maintaining relationships with government officials, high level executives, consultants, clients, colleagues, and other executive assistants

 Finding meeting location, planning for refreshments, and coordinating conference call line/video conference link

 Forwarding necessary meeting documents

 Reconfirming meetings with participants

 Finding a date that works well for attendees

 Researching venues

 Working directly with venue sales manager to book/negotiate contracts re: meeting space, catering, hotel rooms, etc.

 Determining catering/IT equipment needs

 Arranging flights and ground transportation for attendees

 Confirming/reconfirming event details to attendees

 Preparing event materials (agendas, itineraries, binders, etc.)

 Receipt tracking

 Safekeeping of logins and passwords to travel and credit card accounts

 Tracking travel points/rewards and determining most cost-efficient usage

 Booking/negotiating rates for flights, car rentals/ground transportation, and hotels

 Adding travel details to calendars

 Preparing detailed itineraries

 Reconfirming travel arrangements per itinerary

 Receipt tracking

 Preparation of letters, agendas, memos, proposals, budgets, and marketing materials

 Proofreading/editing/formatting copy for appropriate style, consistency, format, completeness and accuracy

 Maintaining/organizing of cloud file storage (OneDrive/SharePoint/Dropbox)

 Troubleshooting 

          o Computer issues

          o Network connectivity issues

          o Printer/scanner issues

          o Wi-Fi device issues

          o VOIP phone system issues

          o Video conferencing issues